Why a shared vocabulary matters in data projects | How consistent vocabulary enhances collaboration | Shared vocabulary in everyday life | Steps to build a shared vocabulary in data projects
Embarking on a complex data project
In data analytics projects that deal with dense information and multi-layered organisational structures - clear communication is key. Notitia Director Helen Dockrell, says that this involves a shared vocabulary that anchors your team: Creating a unified understanding that fosters more effective collaboration and decision-making.
Why a shared vocabulary matters in data projects
In any data project, especially one that pulls from internal experts and various areas of specialty—data scientists, UX designers, and business analysts—miscommunication can easily happen.
Different team members may interpret the same data in different ways, leading to delays and misaligned outcomes. By establishing a consistent vocabulary, teams can ensure that everyone is speaking the same language, both figuratively and literally.
In data analytics projects, terms like "data pipeline," "dashboard," or even "insights" may carry different meanings depending on the team's background.
A shared vocabulary removes ambiguity, ensuring that when milestones are discussed or decisions are made, everyone is on the same page.
How consistent vocabulary enhances collaboration
Working on a data project is challenging enough without having to decipher unclear terminology.
Having a clear, shared vocabulary helps teams:
- Improve Communication: Consistency in terminology ensures that all team members, regardless of their technical or non-technical roles, understand what’s being discussed.
- Increase Efficiency: By reducing the need for constant clarification, teams can move through key project milestones faster.
- Enhance Collaboration: Clear and unified language across the project fosters a sense of teamwork and alignment, particularly in data science projects where cross-functional collaboration is essential.
For example, in a data analytics project focused on automating reporting processes, consistent use of terms like "data transformation" and "ETL pipeline" across the team can drastically improve workflow.
Instead of spending time clarifying terms, the team can focus on delivering results.
Shared vocabulary in everyday life
I recently hung an illustration by a local Adelaide artist near my kitchen table. The artwork depicts a festival at a well-known market in the Adelaide CBD.
It’s a simple image but filled with meaning—communicating context and belonging in just three words "Central Market Arcade". Interestingly, I’ve noticed that my guests often smile when they see it, drawn to its simplicity and shared cultural context.
This concept translates perfectly to data projects.
Like the illustration, a shared vocabulary provides cues and memory prompts that anchor the team, allowing them to notice milestones and key insights more consistently. It’s a visual, almost unspoken language that aligns everyone towards the same goal.
Steps to build a shared vocabulary in data projects
1. Define Key Terms Early: Start by identifying the most critical terms for the project. In data science projects, this might include terms like “algorithm,” “training data,” or “prediction.”
2. Document and Share: Make sure the vocabulary is documented and shared with the entire team. A living document can evolve as the project progresses.
3. Encourage Consistent Use: Ensure that everyone on the team, from developers to stakeholders, uses the shared vocabulary in meetings, documentation, and presentations.
4. Visual Aids: Much like the illustration in my kitchen, visual aids or diagrams can reinforce understanding and create alignment across the team.
Strengthening data projects through shared language
At Notitia, we’ve seen firsthand how establishing a shared vocabulary can transform data projects. Whether it’s a data analytics project focused on operational efficiency or a data science project aimed at advanced analytics, clear communication leads to better outcomes.
A consistent vocabulary doesn’t just reduce confusion—it creates context, belonging, and a sense of shared purpose among team members.
If your team is embarking on a data project and you’re finding communication challenging, starting with a shared vocabulary could be the key to success.
We help teams align their data-driven initiatives with meaningful, impactful results. Get in touch to find out how we can help with your next data project!
About Helen Dockrell, Notitia Director
Notitia Director, Helen is a software developer who has worked in both industry and research environments to develop tools to conceptualise complex systems.
Always up to the challenge, Helen has a proven track record in developing ways that empower her clients through improved access to data for informed decision making.
Helen is a highly creative person, which fires her passion for problem solving and out-of-the-box thinking.
Leading Notitia's Adelaide office, Helen works with clients both in-person and remotely across Australia.
Her educational background in the sciences includes a degree and post graduate in molecular biology, biochemistry, genetics and computer science.
> Book time in with Helen to find out how she can help solve your problems through data.
