Considerations when launching your data project to external stakeholders
Notitia Director, Helen Dockrell explains some of the considerations when launching your data + IT project to external stakeholders such as your clients, board or the general public.
Client Project Video Series
The external roll out is one of the last steps of a typical data project or IT solution.
For past videos check out:
Your data or IT project has been finalised and ready to be seen or used by the outside world. But, before you make it public to your stakeholders, what are the steps that we'll need to consider before we hit the launch button?
How will I know when my data/IT project is ready to launch externally?
Earlier in our video series, Helen talked about moving from a “state of change” into a “state of ownership”. It means that your internal team is now confident about the new data or IT project, in the context of how it affects their roles and responsibilities, along with the end-to-end workflow that impacts them.
A hallmark of transition between these stages in your data/IT project is that the team will start to ask questions and test the limitations of the new workflow.
It indicates that they're confident and that they understand the whole process, Helen says.
Creating a future roadmap for my data/IT project
At the 'ownership' stage, new ideas often come up about system extensions that would be really interesting to explore, Helen says.
“They're a “nice to have” type category of changes for the future," she says.
“This is where Notitia often helps - from a strategy perspective - we will compile a list and actively work with you to sort them into a “now,” “next” and “later” category.
"It means that everyone becomes really clear on what the internal vision is for these systems."
Depending on the content of your business's data and workflow, it’s useful to categorise these concepts into “critical” versus “non-critical” activities/
“The reality is that you're likely working within a certain budget, and while there are activities that may be critical in the next couple of years, they are not critical at this exact point in time," Helen says.
"This distinction helps us to create a 0-12 month strategy for the “now” tasks and a 12-24 month plan for “later” tasks."
Managing future changes + feedback
“At this stage, we're working with you to manage the process update workflow,” Helen says.
“When you seek input from your external stakeholders (such as your clients, or board) you need to confidently assess the priority of any changes that would be required as a result of their requests or feedback.
“We arm your team with the ability to determine whether a change should be implemented right away, or whether it’s something to schedule at a later date."
It gives your people the confidence to communicate to stakeholders about your project goals and the long term vision. And it makes it easier to demonstrate where certain changes fit into the project plan - perhaps some updates are tied to particular milestones and will happen within the year, while others will be in the next 12-24 months.”
Book time in with Helen to find out how she can help solve your problems through data.
>PREVIOUS BLOG: How we execute a smooth handover of your data/IT project
About Helen Dockrell, Notitia Director
Notitia Director, Helen is a software developer who has worked in both industry and research environments to develop tools to conceptualise complex systems.
Always up to the challenge, Helen has a proven track record in developing ways that empower her clients through improved access to data for informed decision making.
Helen is a highly creative person, which fires her passion for problem solving and out-of-the-box thinking.
Leading Notitia's Adelaide office, Helen works with clients both in-person and remotely across Australia.
Her educational background in the sciences includes a degree and post graduate in molecular biology, biochemistry, genetics and computer science.
> Book time in with Helen to find out how she can help solve your problems through data.
